DocTime provides end-to-end physician payment automation for hospitals.

Learn how DocTime can help you and your team.

Ludi's DocTime Suite Makes Paying Physicians Easy and Seamless

Much more than just physician time tracking, DocTime provides a robust financial management system and compliance safeguard for any kind of physician contract. It automates the entire payment process, from a signed physician contract, all the way through to payment to doctors – in one easy-to-manage system.

Features & Benefits

Payment Hub

Ludi digitizes your physician contracts and houses them in our secure online hub, providing real-time visibility.

Risk Mitigation

We ensure every payment is made within the scope of each contract.

Time Tracking App

Reduce time log documentation errors and late submissions by digitally collecting time logs via our DocTime Log app.

Data Insight

Understand the true cost of your physician alignment strategies (total physician spend) and power your financial decision making.

Calculation Engine

Accurately and automatically calculate physician payments.

Expert Consulting

Our contract experts provide valuable guidance to streamline and standardize your payment and contract processes.

Approval Workflows

Streamline approval processes for submitted documentation and approvals, eliminating the need for check requests.

Custom Integrations

Ludi can create custom integrations directly with your AP or payroll processor for seamless transfer of payments.

Simplify Your Physician Time Tracking Processes

With DocTime Log®

DocTime Log enables organizations to manage and measure work on complex physician agreements, whether the doctor is employed or independent. This includes medical directorships, co-management and teaching agreements, and locum tenens.
 

Step 1

Physicians log their time spent on specific duties in real-time via their mobile device or PC.

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Review, approval, comments, payments and audit trail are collected and detailed in DocTime Log, so no one has to run around looking for the appropriate individuals for sign off.

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DocTime ensures each payment is within the scope of specific contract requirements.

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Administrators access reports that provide a seamless handoff for physician payments, real-time adjudication and full compliance detail.

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Streamline Shift-Based Physician Arrangements

With DocTime On-Call™

DocTime On-Call is a solution for day-to-day management of shift-based physician contracts, such as ER on-call, hospitalist, laborist, intensivist, teaching agreements and locum tenens. DocTime On-Call makes it easy to manage and pay physicians for shifts that are within the scope of the physician contract or with unique payment mechanisms, and don’t require a physician note.

Step 1

Shift Manager or physician set up monthly schedules in DocTime On-Call. The tool allows pre-entry of call schedules, and verification and submission after the fact; calendars can be created for each service line or coverage need.

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Shift Manager or physician logs their time spent on specific shift via their mobile device or PC.

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Review, approval, comments, payments and audit trail are all collected and detailed in DocTime On-Call.

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DocTime then ensures each payment is within the scope of specific contract requirements and the calendar. The calendar view allows quick summary and prevents duplicate payments.

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MANAGE PSAs, BONUSES, INCENTIVES AND OTHER COMPLEX PAYMENTS

With DocTime Spend®

DocTime Spend goes beyond physician time tracking and supports a wide range of more complex physician payment types:

Step 1

Payment Manager sets up reminders on dashboard for all payments by contract to be made.

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Dashboard alerts Payment Manager when specific bonus, incentive or RVU payments are due.

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Once data are compiled, the adjudication documentation is attached and the payment is triggered in DocTime Spend.

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There is one source of truth for all payments that have been made, are in process or are yet to be made.

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Automate Contracts for Employed Physicians

With DocTime Productivity™

DocTime Productivity helps hospitals automate and streamline employed physician contract processes by tracking, calculating and reconciling productivity-based payments, such as wRVUs, salary true-ups and profit sharing.

When paired with Ludi’s other DocTimeSuite modules, hospitals can access a holistic, dashboard view of their physician relationships with a breakdown of total physician compensation by payment type.

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Productivity by day is uploaded to an FTP site.

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Payments are automatically calculated.

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Payments sent to approval queue.

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Negatives are held in system for next true up.

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Payments approved.

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Payments sent to payroll/AP.

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See how leading hospitals are using automation to transform the way they pay physicians.