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DocTime® revolutionizes provider compensation management

DocTime is a groundbreaking mobile app and financial management platform for healthcare organizations. It automates the entire provider compensation process in one easy-to-manage system.

Meet the Ludi DocTime® Suite

Ludi’s DocTime Suite streamlines provider compensation by automating the payment processes for any type of arrangement, including employed contracts, medical directorships, on-call agreements, locum tenens, and hospital-based PSAs. Serving as a single source of truth for compensation data, DocTime makes it easy for providers and healthcare organizations alike to track compensation performance. With a robust SaaS financial framework, it offers easy deployment with minimal IT involvement and seamless integration with Payroll and AP systems.

DocTime Features & Benefits

Payment Hub

Payment Hub

Ludi digitizes your physician contracts and houses them in our secure online hub, providing real-time visibility.

Time Tracking App

Time Tracking App

Reduce time log documentation errors and late submissions by digitally collecting time logs via our DocTime® Log app.

Calculation Engine

Calculation Engine

Accurately and automatically calculate physician payments.

Approval Workflows

Approval Workflows

Streamline approval processes for submitted documentation and approvals, eliminating the need for check requests.

Risk Mitigation

Risk Mitigation

We ensure every payment is made within the scope of each contract.

Data Insights

Data Insights

Understand the true cost of your physician alignment strategies (total physician spend) and power your financial decision making.

Expert Consulting

Expert Consulting

Our contract experts provide valuable guidance to streamline and standardize your payment and contract processes.

Custom Integrations

Custom Integrations

Ludi can create custom integrations directly with your AP or payroll processor for seamless transfer of payments.

Key Components

Production Compensation Administration

DocTime® Productivity automates and streamlines employed provider contract processes by tracking, calculating, and reconciling productivity-based payments, such as wRVUs, salary true-ups, and profit sharing. Healthcare organizations can access a holistic dashboard view of their provider relationships with a breakdown of total compensation by payment type.

How DocTime® Productivity Works

Step 1

Productivity by day is uploaded to DocTime

Step 2

Payments are automatically calculated

Step 3

Payments sent to approval queue

Step 4

Payments approved and comp statements distributed to physicians

Step 5

Payments sent to Payroll

Step 6

Full access to all data in the system for analysis and performance management

Time & Effort Logging

DocTime® Log enables organizations to manage and measure work on complex physician agreements, whether the doctor is employed or independent. This includes medical directorships, co-management and teaching agreements, and pre- and post-transplant activities.

How DocTime® Log Works

Step 1

Physicians log their time spent on specific duties in real-time via their mobile device or PC. This can include medical directorships, co-management agreements, and more.

Step 2

Review, approvals, comments, payments, and an audit trail are collected and detailed in DocTime

Step 3

DocTime ensures each payment is within the scope of specific contract requirements and alerts you when parameters do not match up

Step 4

Administrators access reports that provide a seamless hand-off for physician payments to Accounts Payable or Payroll, real-time adjudication, and full compliance detail

Shift-Management Portal

DocTime® On-Call is a solution for day-to-day management of shift-based physician contracts, such as ER on-call, hospitalist, laborist, intensivist, and teaching agreements. DocTime On-Call makes it easy to manage and pay physicians for shifts that are within the scope of the physician contract or with unique payment mechanisms, and don’t require a physician note.

How DocTime® On-Call Works

Step 1

Shifts are inputted by shift managers (or providers) in calendar view

Step 2

Payments are automatically calculated

Step 3

Payments sent to approval queue

Step 4

Payments approved

Step 5

Payments sent to payroll/AP

Locum Tenens Invoicing

DocTime® Locum manages all of your locum tenens contracts. It provides a layer of assurance that you are getting what you pay for from your contractors.

How DocTime® Locum Works

Step 1

The locum company will enter the schedule of who worked when, for each shift, and for each day of the month and any extra expenses

Step 2

Extra hours or unique hours above the normal shift can be entered by the physician and reviewed by the locum company

Step 3

When the locum company is ready, the schedule will be submitted via DocTime

Step 4

Payments sent to approval queue

Step 5

Payments approved

Step 6

Payments sent to payroll/AP

Invoice-Based & Ad-Hoc Payment Manager

DocTime® Spend goes beyond physician time tracking and supports a wide range of more complex physician payment types:

How DocTime® Spend Works

Step 1

Payments entered into the system

Step 2

Payments sent to approval queue

Step 3

Payments approved

Step 4

Payments sent to Payroll/AP
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provider contracts
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Media & Partnerships

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