From physician time tracking and payments to financial management and compliance. Ludi has you covered.

Physicians are just like everybody else – they want to get paid on-time.

Hospitals want to do the right thing by making sure those doctors are compensated properly, while reducing compliance risk.

That's where Ludi's DocTime Technology Suite comes in. It's a for hospitals and health systems.​

The DocTime Suite includes
DocTime Log®, ShiftTime Log®, DocTime Spend®

Collectively, the DocTime Suite – which consists of our DocTime Log®, ShiftTime Log® and DocTime Spend® product solutions – provides:

  • Paperless physician time tracking with easy online approvals, payments and built-in alerts
  • Financial and data management of all physician contracts in a centralized dashboard, acting as one source of truth
  • Key data insights into "physician spend" financial category, which can directly impact a hospital's bottomline
  • Reduction in compliance risk, including any potential Stark Law, Anti-Kickback Statute and Sunshine Law violations
  • Easier audits with extensive audit trail repository
  • Appropriate reimbursement on the Medicare Cost Report for the Wage Index
  • Simple and quick implementation with virtually no IT time required, and seamless integration with your systems

DocTime Log®

DocTime Log is the original physician time keeping and payment app designed with direct feedback from physicians themselves. It enables organizations to manage and measure work on complex physician agreements, whether the doctor is employed or independent. This includes Medical Directorships, Co-Management and Teaching agreements.

Step 1

Physicians log their time spent on specific duties in real-time via their mobile device or PC.

Step 1

Step 2

Review, approval, comments, payments and audit trail are collected and detailed in DocTime Log, so no one has to run around looking for the appropriate individuals for sign off.

Step 2

Step 3

DocTime ensures each payment is within the scope of specific contract requirements.

Step 3

Step 4

Administrators access reports that provide a seamless handoff for physician payments, real-time adjudication and full compliance detail.

Step 4
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ShiftTime Log®

ShiftTime Log is a solution for day-to-day management of shift-based physician contracts, such as ER on-call, hospitalist, laborist, intensivist, teaching and other coverage agreements. ShiftTime Log makes it easy to manage and pay physicians for shifts that are within the scope of the physician contract or with unique payment mechanisms, and don’t require a physician note.

Step 1

Shift Manager or physician set up monthly schedules in ShiftTime Log. The tool allows pre-entry of call schedules, and verification and submission after the fact; calendars can be created for each service line or coverage need.

Step 1

Step 2

Shift Manager or physician logs their time spent on specific shift via their mobile device or PC.

Step 2

Step 3

Review, approval, comments, payments and audit trail are all collected and detailed in ShiftTime Log.

Step 3

Step 4

ShiftTime then ensures each payment is within the scope of specific contract requirements and the calendar. The calendar view allows quick summary and prevents duplicate payments.

Step 4
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DocTime Spend®

As an add-on module to our DocTime Log or ShiftTime Log product solutions, DocTime Spend provides a more robust database that supports other physician payment types:

  • Sign-on bonuses for employed physicians
  • One-time bonus payment for an employed or independent physicians
  • Incentive payment for an employed or independent physician
  • Monthly PSA payments for hospital based services (e.g., Pathology, Anesthesia, ED)
  • RVU payments for employed physicians and incentive payments for group contracts (e.g., co-management)

Pretty much any payment you would ever need to make to a physician.

Step 1

Payment Manager sets up reminders on dashboard for all payments by contract to be made.

Step 1

Step 2

Dashboard alerts Payment Manager when specific bonus, incentive or RVU payments are due.

Step 2

Step 3

Once data are compiled, the adjudication documentation is attached and the payment is triggered in DocTime Spend.

Step 3

Step 4

There is one source of truth for all payments that have been made, are in process or are yet to be made.

Step 4
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Healthcare Fraud Stats in 2018

$ 0 B
in financial recoveries*
0
individuals + entities facing criminal actions*
0
individuals + entities facing civil actions*
*Source: 2018 OIG Report

Ready to enhance your approach to physician contracts?